Name (as shown on income tax return)
WINDY HILL PLAY [exact legal name]Use the organization’s exact legal name from its IRS records, including “Inc.” if it appears there.
Form W-9 · nonprofit example
How Windy Hill Play may complete a W-9
This example shows the likely entries for a U.S. nonprofit recognized under Section 501(c)(3). Private information is intentionally replaced with placeholders.
FormW-9Rev. March 2024
Request for Taxpayer
Identification Number and Certification
EXAMPLE
Not for submission
Business name / disregarded entity name
Leave blankComplete only if WHP uses a different business or trade name.
Federal tax classification
C corporation — if WHP is legally incorporatedIRS instructions say a corporation checks the corporation box. Tax-exempt status is identified separately on line 4. If WHP is not incorporated, confirm the correct box with its tax professional.
Foreign partners, owners, or beneficiaries
Leave uncheckedThis generally does not apply to a domestic nonprofit corporation.
Exemptions
Exempt payee code: 1A Section 501(a) tax-exempt organization generally uses exempt payee code 1. Leave the FATCA code blank unless specifically required.
Address, city, state, and ZIP
[WHP mailing address] · Durham, NC [ZIP]Use the mailing address associated with the organization’s tax records.
Taxpayer identification number
Employer identification number: XX-XXXXXXXEnter WHP’s real EIN on the submitted form. Do not use a Social Security number.
Certification
Authorized representative signs and datesThe signer must be authorized to certify the information for the organization.
Before sending
Confirm three details.
- Legal name: Match the name on WHP’s IRS EIN notice or determination letter exactly.
- EIN and address: Replace the placeholders with the organization’s current tax-record information.
- Authorized signature: Have an authorized representative sign and date the actual form.
This is an educational example, not tax or legal advice. When a payer requests a W-9, complete and return the official IRS form to that requester; do not send it to the IRS.
Open the official IRS Form W-9